Using Microsoft Word Styles to Save Time and Add Emphasis to Your Documents

By John Aberle | Small Business Productivity Tips

Sep 13

Keep in mind that I consider myself a knowledgeable user. That means I am not an expert. You can learn to do much more with them. I’m sharing these Small Business Productivity Tips with you because when I learned to use these tools, they made my life easier and more productive. They save me time and save effort daily.

Screeenshot of the Styles dropdown window in Microsoft Word

This video is the SBPT-007 – Small Business Productivity Tips: MS Word Styles Video that uses the content in this post.

Note: In this video I state that it is the 6th lesson in this series. It is actually the 7th.

  Unable to display content. Adobe Flash is required.

Reasons to Use Style Sheets in Your Small Business

  • Quickly add different levels of emphasis to title, headings and subheadings
  • Create table of contents in seconds based on your headings (another lesson)
  • Easy to change color, fonts and font sizes of the pre-defined style sheets
  • Easy to create bullets and to change them (a future lesson)
  • Create your own style

Examples of Using Styles for Different Levels of Emphasis

The H1, H2, H3 and H4 tags are collectively called heading tags and are used in HTML documents to provide the different style headings shown here. Keep in mind that you can change or customize these headings to different colors, fonts and font sizes as well as other formatting.

This is Heading 1 (H1)

This is Heading2 (H2)

This is Heading 3 (H3)

This is Heading 4 (H4)

This is Strong. “Strong” is the terminology used in HTML to tell the program you want it boldfaced.

This is Normal (The original Normal was Calibri 11. I preferred Times New Roman 12 so I modified it.)


Easy to change color, fonts and font sizes of the pre-defined style sheets

In demonstrating how easy it is to change the color, the fonts and font sizes, I created the custom style below:  John’s Bernard MT Condensed.

Create your own style

Screenshot of line of text in SBPT 7 - MS Word Style post giving an example of John’s Bernard MT Condensed custom style

Let’s create a new style, John’s Bernard MT Condensed. In this demonstration, I changed the color to orange, the font to Bernard MT Condensed and font size to 18. Notice how I also changed one other dimension. I centered it.

Where to save your template

  • Microsoft Word saves it automatically in Normal where it also saves any changes you made to  AutoCorrect so you don’t have to figure out where to save it.


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Building your profits through strong relationships,


John R. Aberle, Aberle Enterprises


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About the Author

My first Kindle eBook, How Relationship Selling Rewards Small Businesses, went live on April 24, 2012. I've lived a lifetime of service and spiritual search so it's natural for me to incorporate these attitudes into my work. I believe that selling and marketing are spiritual service when done with a heart-centered, relationship selling approach. All of business success comes down to building strong relationships.